Inventory
Know what to buy, carry, and restock.
Receive purchases by case, track individual units, and keep warehouse and machine stock connected.
Cases → units → machine slots
14-day trial · plans from $29
Run every vending machine from one clear workspace.
VendPatch is vending machine management software for independent operators who need inventory, routes, customer requests, contracts, and money to stay connected.
Google or email signup Works without telemetry Cancel anytime
Tuesday overview
What needs attention
Route revenue
$3,840
This month · sample
Open requests
6
2 need a reply
Low-stock slots
11
Across 3 machines
Today's work
3 stops19:20 AM
North Tower · Snack 01
Restock + customer issue
211:10 AM
Elm Fitness · Combo 02
Cash collection
31:40 PM
Riverside Clinic · Drink 01
Preventive check
Customer request
“Card charged, product did not drop.”
North Tower · Snack 01
Selection B4
Suggested next step
Reply, record the refund, then add B4 to today's visit.
Illustrative workspace using sample data
Locations + machines
One record for every placement
Cases + individual units
Purchasing through restock
Customer QR support
Request through resolution
Income + expenses
Profit in machine context
A short path to a useful workspace
Start with one machine. Add the rest when you are ready.
- 01
Create your login
Use Google or email. Your account becomes the first company owner.
- 02
Name the first operation
Choose a plan, then add one location and machine. It takes about three minutes.
- 03
Open the workspace
VendPatch prepares the machine record, contract draft, QR support page, and operating queues.
The whole operating loop
Less re-entry. Fewer disconnected decisions.
Most route problems do not stay in one category. A product request changes purchasing. A failed vend creates service work and a refund. A restock changes inventory and profit. VendPatch keeps that context together.
Customer service
Put support on every machine.
A branded QR gives customers a fast way to report a problem, request a product, and track the response.
No app download required
Routes
Send the right work into the field.
Turn service needs and restock pressure into an ordered route with machine-level context.
Plan → visit → close
Money
See the route behind the revenue.
Record cash, coin, card income, purchases, refunds, fees, and location expenses without losing machine context.
Machine and location views
From scan to close
One issue. One connected trail.
Give customers a simple front door and give your team the operational context to act without chasing texts, notes, and spreadsheets.
Try the customer QR- 01
A request arrives
The QR identifies the exact location and machine, so the operator does not have to investigate the basics.
- 02
The next action is chosen
Reply, approve a refund record, add a product request, or place the work on a route.
- 03
The field visit updates the record
Restock counts, service notes, photos, and collected cash stay with the machine.
- 04
The owner sees the outcome
Inventory, service history, income, expenses, and location performance tell one connected story.
Start with the fleet you have
Useful before every machine is connected.
Use manual counts and normalized sales imports now. Keep cash machines, card-reader machines, warehouse stock, contracts, and service history in the same operating model.
Mixed machine fleetManual stock countsCSV sales recordsCase and unit inventoryMachine-level serviceLocation profitability
North Tower
Machine help
What can we help with?
Product did not vend
Request a product
Machine needs attention
Fast help without downloading an app
Built for practical growth
From the next location to the month-end picture.
Lead to agreement
Carry host contacts, placement details, payout terms, and documents into the live location.
Location to machine
Open one location to see every machine, contract, QR design, request, visit, and financial result.
Purchase to restock
Turn receipt-backed purchases into received inventory, individual units, and machine replenishment.
Activity to insight
Compare recorded revenue, expenses, gross margin, service load, and demand by machine or location.
Clear answers
Before you bring a route over.
Explore the software first. The demo uses sample records and does not require an account.
Who is VendPatch built for?
VendPatch is designed for independent vending machine operators and growing route teams that need more structure than spreadsheets but do not want their whole operation tied to one hardware provider.
Do I need smart vending machines or a specific card reader?
No. You can begin with manual records and supported CSV imports. VendPatch is designed to organize mixed fleets, including machines without live telemetry. Direct telemetry integrations are planned after the early-access release.
Can customers report a problem from the machine?
Yes. Each machine can have a customer-facing QR page for service issues, refund requests, product requests, and feedback. The request stays connected to that machine and includes a private status link for the customer.
Can VendPatch track cases and individual products?
Yes. The inventory workflow distinguishes purchased cases from sellable individual units, records receiving, and connects products to machine stock and restocking work.
Is VendPatch available now?
Yes. You can create a private workspace and start a 14-day trial, or explore the working demo first without an account. VendPatch remains in early access while direct hardware integrations and some delivery automations are finalized.
See the complete loop
Bring one route. Find out where the operation gets clearer.
Create a private workspace for your operation, or walk through the complete sample first. You can add the details gradually after the first machine is in place.
VendPatch is in early access. Native host-agreement signing and Stripe subscription billing are available; branded transactional email and direct hardware telemetry are still being finalized. Review current availability.